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CONSTITUTION FOR THE FRIENDS OF FARTHING DOWNS

 

NAME OF THE GROUP

The Friends of Farthing Downs

 

AIMS

To assist City Commons to protect Farthing Downs and any acquisitions pertaining to them

 

To promote their natural history and archaeology

 

To liaise with local residents, residents’ associations, volunteer groups, schools etc

 

To arrange and engage in such events and activities and to encourage such practical conservation, as is conducive to the management of Farthing Downs by City Commons

 

To print and circulate publicity, including a newsletter twice a year, to members and to the general public

 

To raise funds to further the above aims but also for projects which are supported by City Commons

 

MEMBERSHIP

Membership is open to anyone who wishes to promote the aims of the Friends by payment of an annual subscription payable from the 1st of January. Members may be individual members or groups. Once the committee recommends the amount of the subscription to the membership at the annual general meeting, the members present may decide to vote for the recommended amount or decide otherwise. Membership will cease when subscription are two years in arrears. The committee has power to waive subscriptions for an individual should the need arise. The secretary of the Friends will keep the master copy of the membership list while another committee member will hold another copy.

 

THE COMMITTEE

The committee, in association with City Commons, will manage the affairs of the Friends. It will include a chairperson, a secretary, a treasurer and one or more representatives of City Commons. The committee will meet at least four times a year but also may decide on holding extraordinary general meetings as well as the annual general meeting. All committee members serve in an honorary capacity.

 

ANNUAL GENERAL MEETING

The AGM may be held as a separate event or immediately before the opening of a public event. Members will be notified of the forthcoming AGM in a previous newsletter not less than two months beforehand. Its purpose is to receive an annual report by the chairperson or his or her representative, to decide on the subscription for the ensuing year, to receive and adopt a statement of accounts, preferably audited, for the previous calendar year and to elect a committee. Assuming there is an auditor or independent examiner appointed at the AGM for the ensuing year, he or she will examine and sign the accounts as correct.

 

CHEQUES AND FUNDS

Cheques payable to other bodies are to be signed by the treasurer and one other member of the committee. Funds are to be held in a bank or building society account except for an appropriate amount of cash-in-hand. The treasurer will report to the committee at every committee meeting.

 

DISSOLUTION

If a committee fails to be elected or if a two-thirds majority attending the AGM decide to dissolve the Friends or if City Commons find it necessary to dissolve the Friends, the Friends shall be wound up and its funds passed to City Commons.

January 2013